1) Check server for latest available service packs and updates
2) Confirm file format (NTFS)
3) Check end-user disk quota availability and restrictions
4) Check File/Folder share permissions
5) Check and verify AV signatures. Ensure that AV scans for file server are scheduled for after-hours. Also make sure that AV auto-protection is ON
6) Check and verify that data drive (usually the non-OS) has at least 10% free disk space (may vary depending on your requirements)
7) Use any of the following paid/free tools (to name a few) for directory/folder size reporting so that you are able to determine what is hogging space on your data drive:
- Disk Size Manager (http://www.spadixbd.com/dsm/index.htm)
- FolderSizes (http://www.foldersizes.com/)
- FolderReport by NirSott (http://www.nirsoft.net/utils/folrep.html)
- WinDirStat (http://windirstat.info/)
- DiskView (http://www.diskview.com/)
8) Perform disk cleanup. Manually delete temporary files or use one the following third party tools
- Ccleaner (http://www.piriform.com/ccleaner/download/standard)
- CleanUp! (http://stevengould.org/downloads/cleanup/CleanUp452.exe)
9) Check and confirm that successful backup of the data has been taking place
10) Review security related vulnerabilities; check event logs – security
11) Review data (files/folders) on the server
- Old and useless data can be purged
- Old but required data can be moved to portable storage (external HDD, DVDs) and stored in fire-proof cabinet
12) Age of Files for archival purpose can be estimated by using tool like
- Storage Savings Estimator (http://www.waterfordtechnologies.com/FM-SSE.html)
13) Check if shadow copy feature is enabled and that there enough storage for the shadow copies (preferably on separate volume on another disk)
14) Keep a log/report of tasks perform for comparison for next audit/maintenance
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